Section A – Goals
I start by writing in the tasks for the week that are directly related to my goals for the year. They are often the same each week of the month but may change from month to month. I keep these separate from the To Dos because they are the most important things for me to get done to stay on track with my overall goals for the year.
Section B – To Dos
These are more like a traditional list of items to do for the week. Some of these task will have come from the Monthly Action Plan worksheet, others from the editorial calendar. They may be deadlines, reminders, or just shit that needs to get done during the week. Often this process prompts me to think of things that need be be done, but NOT this week. If I know when they need to be done, I’ll write it on that week’s page or jot it down on a piece of paper I keep to the side..
At the end of the week, any uncompleted tasks are added to the next week’s To Dos section. If you find you keep transferring the same task from week to week, ask yourself questions such as why am I not getting this done? Is it important? Do I need help? Sometimes finding out what the hang-up is with a task, will help in deciding to either get it done or it’s not really important and let it go.
Section C – schedule commitments
The first thing I do to plan my week is to write in any hard commitments. These are usually appointments, webinars, scheduled phone calls, travel, workshops, meetings...I think you get the idea.
I bracket in the approximate duration of time for each using a PaperMate Flair marker. Each year I pick a dedicated color, last year was light blue, this year is yellow. I use a color because at a glance of the week or looking through past weeks/months, I can tell how much of my time was spoken for. Last year I discovered I was over scheduling myself with volunteer work for the building my studio is located in.
It’s also helps me realize some weeks I won’t be able to get much done because three days are committed to a workshop for example. Being able to make adjustments to my Goals and/or To Dos, helps me both be realistic with my time, and to NOT feel like I didn’t get anything done for the week.
Section D – schedule goals
Second thing is to block in the time for Goals. Remember I said these are the most important and get me towards my long term, year end goals. To give them more of a visual priority this year, I’m using a second color (gray) to bracket in dedicated time. These times are sacred, no phone calls, no checking email, looking through social media, no scheduling of other activities.
If there is a lot of scheduled commitments for the week, I may need to look at the goals for the week and make an adjustment. I know that I’m not going to get much painting done the week my sister is in town, I’ll need to schedule more painting time the week before and after her visit.
DURING THE WEEK:
Section E – Record what you do
I leave unscheduled blocks of time in the week to work on items from the To Dos list...or follow where the mood takes me. Oh come on, who hasn’t said “I feel like doing. . . . .”